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RENTAL AGREEMENT

  • Important notes

    We want your child's party to be a happy and joyous occasion and apart from the terms and conditions set out below which I encourage you to read, the following are some very important points which will help everyone have a happy and memorable party.

    TIPIS / TENTS

    The tipis/tents must not be located next to an open flame such as a candle, open fire, gas fire or any other source of flammable substance. All lights provided by me are battery operated and may be left on safely overnight for those who are nervous of the dark. Please do not smoke near the tents. If the tents are returned smelling of smoke, a cleaning charge will be incurred.

    Matress'

    Please note that each mattress is 160cms long, 70cms wide. (a bit smaller than a single airbed) The frames teepees can fit snug to this size or spread out if you have space.  Please ensure you have sufficient space for all tents prior to booking as refunds will not be given in the event that there is insufficient space. I will always do my best to accommodate the tents but I have to consider issues of health and safety to ensure there are clear entrances and exits from the room where the tents are erected should there be an emergency.

    Suitability

    Age 4+ is an appropriate age for a sleepover party. The tents are designed to be used by children 4yrs plus under strict adult supervision. I would actively discourage the use of the tents by a child under this age and I cannot be held responsible for any injuries to children under 4 years if they are allowed to play in them.

    PETS

    I would also politely ask that no pets are allowed access to the tents or other equipment. This is for the health and safety of all parties. Access by pets may incur additional cleaning costs.

    Snow machine

    The snow machine is only to be operated by an adult.  It must be removed from the camping area after use/during sleep.

    Projector

    The projector must not be covered and must be turned off when not in use to avoid overheating. It must be removed from the camping area after use/during sleep.

  • Booking Terms & Conditions & Liabilities

    We want your child's party to be a happy and joyous occasion and apart from the terms and conditions set out below which I encourage you to read, the following are some very important points which will help everyone have a happy and memorable party.

    Booking Information:
    1. The ‘Hirer’ means the person signing the booking form for ‘Hire of equipment’.
    2. a £10 deposit will secure your party date. A booking form and deposit will be required within a week of securing your date. (If you decide to cancel the party the £10 booking fee is non-refundable to cover admin costs)
    3. Final balances are required no less than 7 days prior to the party. BACS payment preferred. Details of bank will be on your invoice.
    4. The final numbers and choices must be confirmed at least 14 days prior to the date of the booking. Any booking reductions after this time will still be charged for at the previous rate, with no refunds due.
    5. The Hirer is responsible for providing medical/dietary information for all the children attending the party. The sleepover Party will take no responsibility for allergies (including skin, food, materials etc) where she is not advised in advance of the condition. The sleepover Party is likewise not responsible at any point, for the welfare of the children at the parties, which remains the full responsibility of the hirer.
    6. The Hirer is responsible for ensuring the accuracy of the information given to The sleepover Party and to pass over such information in sufficient time for The sleepover Party to perform the contract safely and without risk, within 14 days of the event occurring, to avoid last minute disappointment.
    7. The sleepover Party reserves the right to make any changes to the services as is deemed reasonably necessary by The sleepover Party without notice to the Hirer. If the required service is less than originally requested the requisite refunds will be made to the Hirer.
    8. The Hirer is responsible/ liable for any damage or injury occurring from or as a result of inappropriate use or misuse or reckless use of any of The sleepover Party equipment.
    9. It is the Hirers responsibility to ensure that the children are supervised at all times. The sleepover Party charge the hirer for the costs of any damage to any property caused by your breach of this clause.
    10. It is the Hirers responsibilities to ensure the children comply with all reasonable instructions from The Sleepover Party to ensure the safety of the attendees and other persons present. The sleepover Party may suspend the event if you are in breach of this clause.
    11. The sleepover Party will accept no liability or responsibility to the Hirer for any damages, costs, losses, claims, expenses, demands and proceedings including property of Hirer and their guests, or any consequential loss in these regards.
    12. The sleepover Party shall use all reasonable endeavours to provide the services in accordance with the contract and shall perform the services with reasonable skill, care and diligence and in accordance with all health and safety regulations in force at this time.
    13. COMPANY shall process all data in accordance with the Data Protection Act 2018 which include the new rules on GDPR.
    14. It is not the intention of COMPANY to violate any copyright laws and all themes are only inspired by popular trends.
    Supervision:
    1. The Hirer is responsible for the care and safety of all the children and should ensure that all parent/guardians are aware that COMPANY is not responsible for the care and safety of the children.
    2. The Hirer will be required to take responsibility for all children that have been left by their parent/guardian.
    3. We would recommend that the Hirer of the party take contact telephone numbers of the children attending if their parent/guardian is not staying at the same time as clarifying any medical/allergic conditions at least 14 days in advance of the event.
    4. Whilst we love our furry friends we ask in the interest of health and hygiene that domestic pets are not allowed access to the hire equipment. Any additional cleaning as a result of access to the equipment by pets may result in an additional charge.
    Cancellation: (by the Hirer)

    In the unfortunate event the party is cancelled the following refund policy will be applied:

    1. Cancellation of a booking less than 28 clear days prior to the party date will receive no refund
    Cancellation (by COMPANY)
    1. COMPANY reserves the right to cancel the booking at any time for any reason (COMPANY will try to give as much notice as possible).
    2. Upon any such cancellation COMPANY will refund to the Hirer any monies paid to COMPANY in respect of the booking but COMPANY will not be liable to pay any compensation to the Hirer or any other person for any loss, damage or expenditure arising directly or indirectly from the cancellation.
    3. COMPANY reserves the right to terminate the booking without notice if there is a breach of these conditions.
    Liability
    1. Nothing in these terms shall limit or exclude the liability of COMPANY, which may not be limited or excluded by law, including without limitation liability for death or personal injury caused by COMPANY negligence or fraudulent misrepresentation.
    2. Subject to the above COMPANY shall have no liability (whether arising under contract, tort, or for breach of statutory duty or otherwise) to the extent that such liability would not have arisen but for the Hirer’s breach of the contract.
    3. Subject to the above clauses COMPANY aggregate liability for all claims in relation to the contract (whether arising under contract, tort, or for breach of statutory duty or otherwise) shall not exceed the price paid by the Hirer.
    4. This contract is governed and construed in accordance with English law and the parties irrevocably submit to the exclusive jurisdiction of the courts of England.
    5. No information included in this booking form will be disclosed to any third party.
    6. It is the responsibility of the Hirer to inform guests accordingly of the above terms and conditions.

    COMPANY has suitable public liability insurance and takes the upmost care to ensure the safety of all party guests at all times. COMPANY tents and canopies are independently tested and marked CE in accordance with the Toy Safety Regulations UK 2011.

    • I use high quality products and follow strict hygiene routines.
    • Liability cannot be taken for reactions or injury sustained whilst attending a party or thereafter.
    • All persons using COMPANY equipment do so at their own risk and it is the party hirer who is responsible / liable for any damage or injury occurring from or as a result of inappropriate use or misuse or reckless use.
    • This information is given for the safety of all people attending a party hired from COMPANY and it is the sole responsibility of the Hirer to ensure that they are understood and adhered to by all party guests invited.

     

    Any inadvertent delay, omission, or error in complying with the terms and conditions of this Contract shall not be held to relieve either party hereto from any liability, which would attach to it hereunder if such delay, omission, or error had not been made, provided such delay, omission, or error is rectified upon discovery.

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The Sleepover Party, New Holm Farm Business Suite, Bristol, BS8 3TZ

07812747420

sales@thesleepoverparty.co.uk

FREE DELIVERY TO THE FOLLOWING AREAS

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